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Approve a public lunch request
Review the requested student and meals, choose the account to bill and confirm the orders.
22 sec Admin Recorded
What happens, step by step
- 1 From Dashboard, open Lunch Forms and use Review for the pending requests in Needs attention.
- 2 Review the expanded pending request; the first pending request opens automatically. If the intended request is collapsed, click its student summary. Check program, contacts, note, dates, quantities and each line’s availability message.
- 3 Confirm Student selected and choose the intended eligible account under Bill to. The meals go on this person’s bill for the program.
- 4 Choose Approve & add to bill once. Read the resulting notice and check Approved if the request leaves the pending list.
- 5 Inspect the confirmed order and bill through Orders; payment is separate. The public receipt now reports Request approved.
Frequently asked questions
Why isn’t the public contact in Bill to?
Bill to lists eligible existing account payers. An arbitrary submitted name/email cannot become an invoice owner or change a child’s parent links.
Can I approve after the deadline?
An on-time request can pass the submission-time window check after cutoff, provided the meal date has not passed and current eligibility, price, capacity and duplicate checks pass.
Does approving collect payment?
No. Approval creates confirmed meals and a bill. The selected payer can pay separately, or authorized staff can record cash actually received.
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