Build your class structure: Subjects, Levels, and classes

Every class in MarkTrack is built from three layers stacked on top of each other: a Subject (the broad area, like "Quran" or "Fiqh"), a Level (the wider grouping the subject sits under, like "Year 1" or "Beginner"), and the actual class the level and subject combine to make — internally called a SubjectLevel, but on screen it just shows as a class like "Year 1 Fiqh." This guide explains the three layers, shows you how to create each one, and points out the two surprises that trip up new admins: how flexible the naming is, and which classes automatically get a gradebook.

The simplest way to think about it: a Level is a row, a Subject is a column, and every place they cross is one real class. "Year 1" crossed with "Fiqh" makes the class "Year 1 Fiqh." "Year 1" crossed with "Arabic" makes "Year 1 Arabic." The same Subject can sit under many Levels, which is why you usually create a Subject once and let MarkTrack spin up a class for each Level you tick.

Step 1 — Open the Classes page

1. In the left sidebar, open Classes and click All Classes.
2. You land on a page titled Classes with the subtitle "Manage your school's classes and students."
3. The main table lists your Levels, with columns for the level name, how many subjects it has, and its total students. The header has three controls: Add Hifz Class, Add Level, and a small archive icon.

Step 2 — Create a Level

A Level is the wider grouping. Create it first, because Subjects and classes hang off it.

1. Click Add Level. The Add New Level window opens.
2. Type the Level Name — anything that fits your school, such as "Year 1," "Grade 2," or "Beginner." There are no fixed level names; you name them however you like.
3. Optionally pick one or more instructors now, or leave it blank — you can assign different instructors to individual classes later.
4. In the Subjects section, click Add Subject for each subject you want under this level. Each one you add becomes its own separate class.
5. Click Create Level & Classes.

It's fine to create a Level with no subjects — MarkTrack tells you "Level 'X' created! You can add subjects later." You'll add them from the level's own page (Step 4).

Step 3 — Create a Subject across several Levels at once

If you want the same subject in many levels — say "Arabic" in Year 1, Year 2, and Year 3 — create the Subject once and tick the levels it belongs to. MarkTrack makes one class per ticked level.

1. On the Classes page, open the Add New Subject window (the new-subject option on the Classes page).
2. Type the Subject Name — for example "Quran," "Islamic Studies," or "Mathematics." Again, you choose the names; nothing is fixed.
3. Optionally add teachers, start/end dates, and start/end times now (you can also set these per class later).
4. Under Select Levels, tick every level this subject should appear in. MarkTrack reminds you: "A class will be created for each selected level."
5. Click Create Subject & Classes.

Step 4 — Add one Subject to a single Level

To add just one subject to one level, work from the level's own page instead:

1. On the Classes page, click the row for the level you want. Its detail page opens, showing a card for each class in that level.
2. Click Add Subject. The Add Subject to [Level] window opens.
3. Type the Subject Name (for example "Fiqh," "Quran," or "Arabic") and click Add Subject.

If a subject with that name already exists in this school, MarkTrack reuses it rather than making a duplicate. And if that exact subject already exists in this level, it quietly skips it and tells you "Subject already exists in 'X'."

Every regular class gets a Gradebook — except Hifz

The moment a regular class is created, MarkTrack automatically builds it a Gradebook. You don't make it yourself. The new gradebook starts with four grade categories — Assignment, Quiz, Test, and Final Exam — each weighted 25%, which you can change later. From the class card you'll see a Gradebook button to open it.

Hifz classes work a little differently. Memorization is tracked by daily Sabaq, Sabqi, and Manzil — with mistake counts and pass/fail — in the Hifz Tracking workspace. A Hifz class can also carry a normal gradebook (on by default at creation, toggleable later), in which case its class card shows both a Hifz Tracking button and a Gradebook button.

Creating a Hifz class

1. On the Classes page, click Add Hifz Class.
2. Set the Class Name (it defaults to "Hifz"), choose a Level (required), and optionally pick a teacher.
3. Click Create Hifz Class. MarkTrack takes you straight to the Hifz Tracking page for that class.

How customizable is the naming?

Very. You invent every Level name and every Subject name — MarkTrack ships no fixed list, so "Year 1 / Fiqh," "Grade 3 / Mathematics," and "Beginner / Tajwid" are all equally valid. The class's display name normally reads as "Level Subject" (for example "Year 1 Fiqh"), but you can override an individual class's display name when you edit it.

Editing and deleting a Level — read this before you do

From a level's row on the Classes page you can Edit it. The Edit Level window lets you rename the level and, in a Danger Zone, delete it. Both actions reach further than they look:

• Renaming a Level changes it only in its school. A same-named Level in another school is a separate record and keeps its own name.
• Deleting a Level permanently removes the classes attached to it in that school and their class data. Review the confirmation message before continuing; protected daily-attendance or concluded-year data can block a deletion. A same-named Level and its classes in another school are untouched. For details about school-specific structures, see Understand multiple schools.

Once your classes exist, the next steps are setting their schedules and teachers, and enrolling students. See the other guides in Classes & Grades.